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Advanced Properties

Use the Advanced property page to determine whether recipient objects should appear in one or more parent containers and which Address Book View containers will be shown in the Address Book. You can also delete empty containers within an Address Book view.

Getting to the Advanced property page

  1. In the Administrator window, double-click Address Book Views.
  2. Select an Address Book view.
  3. From the File menu, choose Properties.
  4. Select the Advanced tab.

Promoting Entries in the Address Book

Use the Advanced property page to determine if recipient objects are included in the parent Address Book View containers. For example, if you have containers that group mailboxes by country (USA), state (California), and city (Los Angeles), you must determine whether to include the mailbox under only the city container (Los Angeles) or under all of the containers (USA, California, and Los Angeles).

If you select the Promote entries to parent containers option, recipient objects appear in all containers that match the container's attributes, regardless of how the containers are related or arranged. If you do not select this option, recipient objects appear only in the lowest level container. In this case, the recipient objects would appear in only the city container and not in the state or country containers.

  1. Select the Advanced tab.
  2. Select the Promote entries to parent containers check box.
    3. If selected, recipient objects appear in all containers that match the container's attributes.

Showing Views in the Address Book

Use the Advanced property page to specify whether views should appear in the Address Book. Some Address Book views are visible only from the Administrator program.

  1. Select the Advanced tab.
  2. Select or clear the Show this view in the client address book check box.
    3. If selected, the Address Book view and all its containers appear in the Address Book.

Removing Empty Containers

Empty containers are not removed automatically. Use the Advanced property page to remove all empty containers from the Address Book view. If you move all recipient objects from one container to another, the empty container remains until you delete it.

  1. Select the Advanced tab.
  2. Choose Remove Empty Containers.

Note   You can also remove empty containers by selecting the Group By tab and modifying the Group Items By attributes so that the empty containers are not needed. The Administrator program deletes the containers when the Address Book view is redefined.

You can also remove the empty Address Book View containers individually by selecting Delete from the File menu in the Administrator program. The membership of an Address Book View is automatically recalculated when the grouping attribute for the Address Book view is changed. During recalculation, the old Address Book view containers are lost, and new containers are created based on the new grouping attributes.