Permissions

You can assign permissions on Address Book views for Microsoft Windows NT accounts. For information on permissions, see Microsoft Exchange Server Getting Started.

Restricting Address Book Views

You can use search control restrictions on the Permissions property page to control which Address Book views users see. For example, if you are hosting multiple companies on a single Microsoft Exchange Server, you can prevent users of one company from viewing the Address Book views of another company. You do this by creating a Windows NT group for each company you are hosting and setting the Search role for each Windows NT group.

1. In the Administrator window, double-click Address Book Views.
2. Select the Address Book View container that you want to assign Search permission to.
3. From the File menu, choose Properties.
4. Select the Permissions tab.
5. Under the Windows NT accounts with permissions box, choose Add.
6. Select the Windows NT user or the group associated with the specified Address Book View container that you want to assign Search permission to.
7. Choose Add, and then choose OK.
8. In the Roles box, choose Search.

Note   After a mailbox is created, you must add the Windows NT user account associated with the mailbox to the Windows NT group associated with the Address Book View container.

Restricting Access to Offline Address Book Views

Offline address books are files generated and stored on an offline Address Book server. When remote users connect to the Microsoft Exchange Server computer, they can download offline Address Books to their laptops or portable computers to get information about other users in the organization. You can restrict the offline Address Books that a user can download by imposing search control restrictions on the Address Book View container.

Note   Users can download only the offline Address Book that they are a member of; they can't download any other offline Address Book View containers.

Complete the following procedure to restrict an Address Book view for anonymous access:

1. In the Administrator window, double-click Address Book Views.
2. Select the Address Book View container that you want to allow users to access.
3. From the File menu, choose Properties.
4. Select the Permissions tab.
5. Under the Windows NT accounts with permissions box, choose Add.
6. Select the Windows NT user or the group associated with the specified Address Book View container that you want to assign Search permission to.
7. Choose Add, and then choose OK.
8. In the Roles box, choose Search.

For information on downloading offline Address Books, see Microsoft Exchange Server Getting Started.