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Public Folder Permissions

Permissions define the extent to which users can work with items in a folder. Roles are sets of permissions that define how much access users have to a public folder. You can grant permissions to new users or modify permissions for existing users.

Note To edit or delete items in a public folder or to view the names of other folder users, you must have Owner permissions in that folder.

Getting to the Client Permissions dialog box

In the Administrator window, choose Public Folders.
Select the public folder you want to configure.
From the File menu, choose Properties.
Select the General tab.
Choose Client Permissions.

Granting Client Permissions to New Users

Use the Client Permissions dialog box to grant permissions to new users. When granting permissions, you can choose from the roles provided by Microsoft Exchange Server or select individual permissions.

To set permissions for new users or groups, use the following procedure.

Select the General tab.
Choose Client Permissions.
Choose Add, and then select the user you want to grant permissions to.
In the Permissions box, select a role to grant the specific set of permissions associated with that role.

Option Description

Add Opens the Add Users dialog box, where you can select user, distribution list, or public folder names to add to the Name/Role box.

Remove Removes the selected name from the Name/Role box.

Properties Displays details about the selected name.

Permissions Controls the access that users have to a public folder. When you select individual permissions, the matching role name appears in the Roles box. If there is no matching role, Custom is displayed.

Roles Selects a role to grant the set of permissions associated with that role. You cannot select Custom; it is displayed automatically.

Edit items Grants users permission to cut, paste, delete, and undo items in a public folder.

None Prevents users from editing the items in a public folder.

Own Grants users permission to edit items only in their own folder.

All Grants users permission to edit all items in the public folder.

Delete items Grants users permission to delete items in a public folder. Only public folder owners can delete an entire folder.

None Prevents users from deleting items in a public folder.

Own Grants users permission to delete items only in their own folder.

All Grants users permission to delete all items in a public folder.

Option	Description
Add	Opens the Add Users dialog box, where you can select user, distribution list, or public folder names to add to the Name/Role box.
Remove	Removes the selected name from the Name/Role box.
Properties	Displays details about the selected name.
Permissions	Controls the access that users have to a public folder. When you select individual permissions, the matching role name appears in the Roles box. If there is no matching role, Custom is displayed.
Roles	Selects a role to grant the set of permissions associated with that role. You cannot select Custom; it is displayed automatically.
Edit items	Grants users permission to cut, paste, delete, and undo items in a public folder.
None	Prevents users from editing the items in a public folder.
Own	Grants users permission to edit items only in their own folder.
All	Grants users permission to edit all items in the public folder.
Delete items	Grants users permission to delete items in a public folder. Only public folder owners can delete an entire folder.
None	Prevents users from deleting items in a public folder.
Own	Grants users permission to delete items only in their own folder.
All	Grants users permission to delete all items in a public folder.

Microsoft Exchange Server provides the following roles.

Role Description

Owner Grants users all permissions in the folder.

Publishing Editor Grants users permission to create items, read items, edit and delete any item, and create subfolders.

Editor Grants users permission to create items, read items, and edit and delete any item.

Publishing Author Grants users permission to create items, read items, edit and delete their own items, and create subfolders.

Author Grants users permission to create items, read items, and edit and delete their own items.

Nonediting Author Grants users permission to read items, create items, and delete their own items.

Reviewer Grants users permission to read items.

Contributor Grants users permission to create items.

None Grants no permissions in the folder. Use this as the default permission when you want to limit the folder's audience to the users you specifically add to the Name/Role box.

Role	Description
Owner	Grants users all permissions in the folder.
Publishing Editor	Grants users permission to create items, read items, edit and delete any item, and create subfolders.
Editor	Grants users permission to create items, read items, and edit and delete any item.
Publishing Author	Grants users permission to create items, read items, edit and delete their own items, and create subfolders.
Author	Grants users permission to create items, read items, and edit and delete their own items.
Nonediting Author	Grants users permission to read items, create items, and delete their own items.
Reviewer	Grants users permission to read items.
Contributor	Grants users permission to create items.
None	Grants no permissions in the folder. Use this as the default permission when you want to limit the folder's audience to the users you specifically add to the Name/Role box.

Microsoft Exchange Server provides the following permissions.

Permission Description

Create items Grants users permission to create new items in the folder.

Read items Grants users permission to read any items in the folder.

Create subfolders Grants users permission to create subfolders within this public folder.

Folder owner Grants users permission to be the owner of the folder.

Folder contact Grants the user permission to act as the contact for folder-specific messages, such as conflict messages.

Folder Visible Grants users permission to view this folder in the public folder hierarchy.

Permission	Description
Create items	Grants users permission to create new items in the folder.
Read items	Grants users permission to read any items in the folder.
Create subfolders	Grants users permission to create subfolders within this public folder.
Folder owner	Grants users permission to be the owner of the folder.
Folder contact	Grants the user permission to act as the contact for folder-specific messages, such as conflict messages.
Folder Visible	Grants users permission to view this folder in the public folder hierarchy.

Modifying Client Permissions for Existing Users

To modify the permissions existing users have for a public folder, use the Client Permissions dialog box.

Note When a subfolder is created, it inherits the client permissions set on the parent folder. After the subfolder is created, its permissions can be modified independently of the parent folder.

Select the General tab.
Choose Client Permissions.
Select the appropriate options.