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General Properties for a Public Folder

Use the General property page to view and modify information for a public folder (such as the display name or the alias name).

Note The Administrator program enables you to modify properties only for existing folders. To create public folders, you must use Microsoft Outlook.

Getting to the public folder General property page

In the Administrator window, choose Public Folders.
Select the public folder you want to configure.
From the File menu, choose Properties.
Select the General tab.

Setting the Address Book Display Name

The Address Book display name is the name of the public folder as it appears in the Address Book. You can set the display name to be the same as the folder name, or you can specify another name.

Select the General tab.
In the Address book display name box, select an option.

Option Description

Same as folder name When selected, the folder name in the Address Book will be the same as the actual folder name.

Use this name When selected, you can type a different name for the folder that will appear in the Address Book.

Option	Description
Same as folder name	When selected, the folder name in the Address Book will be the same as the actual folder name.
Use this name	When selected, you can type a different name for the folder that will appear in the Address Book.

Setting the Alias Name

You can also specify an alias name for a selected public folder. The alias name can be up to 64 characters. It can be used to address messages posted to the selected public folder.

Select the General tab.
Type the alias name for the public folder in the Alias name box.

Propagating Folder Properties to All Subfolders

You can apply the properties of a selected top-level public folder to all subfolders in a single operation by selecting specific properties to be propagated. You should verify that the properties are set correctly on the selected folder before you propagate them to the subfolders.

Select the General tab.
Choose Propagate these properties to all subfolders.
Choose Apply.
Select the appropriate options, and then choose OK.

Option Description

Client permissions Applies the Client permissions properties of the selected folder to all subfolders. You can set these properties for the selected folder in the General property page. For more information, see "Public Folder Permissions" later in this chapter.

Replication schedule Applies the Replication schedule properties of the selected folder to all subfolders. The replication schedule indicates when this public folder will be replicated to replicas of the folder throughout your organization. You can set these properties for the selected folder in the Replication Schedule property page. For more information, see Chapter 9, "Replicating Public Folders."

Replicas Applies the Replicas settings of the selected folder to all subfolders. When a replica of a public folder exists on another server in your site, the information it contains is updated during public folder replication. You can set these properties for the selected folder in the Replicas property page. For more information, see Chapter 9, "Replicating Public Folders."

Replication message importance Applies the Replication msg importance property of the selected folder to all subfolders. The importance is the priority for replication messages sent by this public folder. You can set this property for the selected folder in the Advanced property page. For more information, see "Setting Replication Message Priority" later in this chapter.

Age limit for all replicas Applies the Age limit for replicas (days) property of the selected folder to all subfolders. You can set the age limit for all replicas of the folder in your organization. This property can be set for the selected folder in the Limits property page. For more information, see "Setting Age Limits" later in this chapter.

Whether to hide from the address book Applies the Hide from address book property of the selected folder to all subfolders. This property determines whether this public folder appears in the Address Book. You can set this property for the selected folder in the Advanced property page. For more information, see "Hiding a Public Folder in the Address Book" later in this chapter.

Deleted item retention time Applies the Deleted item retention properties of the selected folder to all subfolders. These properties determine the length of time that deleted items in the information store are retained before they are permanently deleted. You can set this property for the selected folder in the Limits property page.

Option	Description
Client permissions	Applies the Client permissions properties of the selected folder to all subfolders. You can set these properties for the selected folder in the General property page. For more information, see "Public Folder Permissions" later in this chapter.
Replication schedule	Applies the Replication schedule properties of the selected folder to all subfolders. The replication schedule indicates when this public folder will be replicated to replicas of the folder throughout your organization. You can set these properties for the selected folder in the Replication Schedule property page. For more information, see Chapter 9, "Replicating Public Folders."
Replicas	Applies the Replicas settings of the selected folder to all subfolders. When a replica of a public folder exists on another server in your site, the information it contains is updated during public folder replication. You can set these properties for the selected folder in the Replicas property page. For more information, see Chapter 9, "Replicating Public Folders."
Replication message importance	Applies the Replication msg importance property of the selected folder to all subfolders. The importance is the priority for replication messages sent by this public folder. You can set this property for the selected folder in the Advanced property page. For more information, see "Setting Replication Message Priority" later in this chapter.
Age limit for all replicas	Applies the Age limit for replicas (days) property of the selected folder to all subfolders. You can set the age limit for all replicas of the folder in your organization. This property can be set for the selected folder in the Limits property page. For more information, see "Setting Age Limits" later in this chapter.
Whether to hide from the address book	Applies the Hide from address book property of the selected folder to all subfolders. This property determines whether this public folder appears in the Address Book. You can set this property for the selected folder in the Advanced property page. For more information, see "Hiding a Public Folder in the Address Book" later in this chapter.
Deleted item retention time	Applies the Deleted item retention properties of the selected folder to all subfolders. These properties determine the length of time that deleted items in the information store are retained before they are permanently deleted. You can set this property for the selected folder in the Limits property page.