Mailbox Templates

Mailbox templates enable you to preconfigure properties that many mailboxes share (such as trust level, delivery restrictions, company name, and postal address) without typing the same information repeatedly. After you create a mailbox template, use the template to copy the specified properties to new mailboxes as they are created.

You can configure a template mailbox to be hidden in the Address Book so that it does not receive mail. For more information, see "Hiding a Mailbox Template in the Address Book" later in this chapter.

Note   Mailboxes are not linked to templates. After a mailbox is created, it is not changed if the template is modified. To change default properties for multiple mailboxes after they are created, use the Directory Import command.

Creating a Mailbox Template

Use the following procedure to create a mailbox template.

1. In the Administrator window, choose a site in your organization.
2. Choose the recipient container where the new mailbox template is to be created.
3. From the File menu, choose New Mailbox.
4. Select the General tab.
5. In the Display box, type a name for the new template.
6. Specify the information that you want copied to new mailboxes.

Using a Mailbox Template to Preconfigure New Mailboxes

After you create a mailbox template, you can use the template to preconfigure properties for new mailboxes as they are created. As you create new mailboxes (by using the Migration Wizard, the Directory Import command, or the Duplicate command), the template copies the mailbox configuration to the new mailboxes. All template mailbox properties except first name, last name, alias name, permissions, and e-mail addresses are copied.

The following procedure describes how to create a single mailbox with preconfigured properties by duplicating a mailbox template (using the Duplicate command).

1. In the Administrator window, choose a site in your organization.
2. Choose the recipient container that contains the mailbox template you want to use.
3. If the template is hidden in the Address Book, choose Hidden Recipients from the View menu.
4. From the File menu, choose Duplicate to create a new mailbox with the properties copied from the template mailbox.
5. Specify additional information as appropriate for the new mailbox.

Hiding a Mailbox Template in the Address Book

You can hide a mailbox template in the Address Book so that users can't view it or send messages to it. Hidden mailboxes are also useful if you plan to create mailboxes, test them, and then make them visible in the Address Book.

1. Select the template mailbox.
2. Select the Advanced tab.
3. Select Hide from address book.