Granting Proxy Access on Individual Novell GroupWise Mailboxes

Before migrating Novell GroupWise mailboxes to Microsoft Exchange Server, each user must grant proxy access to the Novell GroupWise account used to perform migration. Each user can set the correct proxy access rights manually or by using the sample proxy access macro included with Microsoft Exchange Server.

Setting Proxy Access Rights Manually

The following instructions describe how to set up proxy access rights on a Novell GroupWise client.

1. From the File menu, choose Preferences, and then select Access List.
2. Choose Add User and type the user ID that will be used to migrate GroupWise data.
To view the access rights that are currently granted for this user, select the user ID.
3. Select Read and Write for Mail/Phone, Appointments, Notes, and Tasks,
4. Select Read Items Marked Private to include items marked Private.
5. Choose OK to commit the changes.
6. Choose Close.

Setting Proxy Access Rights Using the Sample Macro

You can simplify this task for your users by sending them a macro that they can run to grant the required proxy access. A sample macro is included on the Microsoft Exchange Server compact disc in the Migrate\Tools\Gwise directory.

If you encounter problems using a macro to set proxy access, see your Novell GroupWise documentation or contact Novell GroupWise technical support.

Prerequisites

Before you send the Proxy macro to your users, you must perform the following tasks.

• Ensure that the account used to perform the migration (vUser) is unique and has the visibility set to "system." This account only needs to be visible to the post office.
• Edit the macro so that the vUser name matches the account name of the user who is performing the migration. For more information on the macro text, see "Macro Text."

If you want to receive confirmation messages after each user has run the macro, perform the following tasks. Confirmation messages are optional.

   To receive proxy macro confirmation messages

1. Edit the vAdminId variable. This is the account for the person who will receive the confirmation message.
2. Edit the vConfirmationMsgSubject variable. This variable is in the subject line of the message.
3. Delete the // comment from the vAdminId line, vConfirmationMsgSubject line, and the SendMail line to enable confirmation messages.

Macro Text

The following is the text of the sample proxy access macro included with Microsoft Exchange Server.

//Sample GroupWise macro to add the migration user account to each user's proxy access list

// Migration user account to be granted proxy access rights
vUser:="Migration"

// User to receive confirmation messages (optional)
//vAdminId:="Administrator"

// Subject line for the confirmation message (optional)
//vConfirmationMsgSubject:="Proxy Access Macro has been run"

MainWindowShow()

//Sendkeys sequence; use a single SENDKEYS command only. The vUser variable is made part of the vAddUserSequence variable. 

vAddUserSequence:="""{Alt+F}{C}{Down}{Down}{Down}{Right}{Enter}{Shift+Tab}{Up}{Up}{Enter}"+VUser+"{Enter}{Tab}{Tab}{Enter}{Alt+M}{space}{Tab}{Space}{Tab}{Space}{Tab}{Space}{Tab}{Space}{Tab}{Space}{Tab}{Space}{Tab}{Space}{Tab}{Tab}{Tab}{Tab}{Tab}{Space}{Tab}{Enter}{Esc}"

SENDKEYS(vAddUserSequence)

// This "SendMail" command sends the confirmation message.  If you wish to send a confirmation message you must remove the "//" characters at the start of the "vAdminID", "vConfirmationMsgSubject" and "SendMail" lines. (optional)
// SendMail(To: vAdminId; Subject: vConfirmationMsgSubject;)

Using the Proxy Macro

To use the proxy access macro to set correct proxy access rights on mailboxes, perform the following steps.

   To run the proxy macro

1. Edit the macro as necessary.
2. Embed the macro in a view. To do so, create a view in the GroupWise View Designer and insert a Macro button.
3. Send the message to the users being migrated. When users receive the message, they must choose the button in the view to execute the macro and set the appropriate access rights.
4. If you have enabled optional confirmation messages, verify that all users to be migrated have run the macro.