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Microsoft Personal Fax for Windows
January 1997
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(c) Copyright Microsoft Corporation, 1997
Contents
1. What Is Personal Fax for Windows?
2. Sending Faxes
3. Receiving Faxes
4. Setting Up Your Modem and Configuring Your Workstation Fax
5. Where Do I Go From Here?
6. Getting Help
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1. What Is Personal Fax for Windows?
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Personal Fax for Windows is a program you use to send and
receive faxes from a computer running Windows NT Workstation.
Personal Fax for Windows converts all outgoing and incoming
faxes to Tag Image File Format (TIFF) files, which you can print
or view and store online.
To send faxes, think of your fax modem or other fax device
as a printer. You send faxes in the same way you ordinarily
print documents. Like any other printer, the fax printer
appears in the Printer list when you print a document. It also
appears in the Printers folder in My Computer.
Personal Fax can be programmed to automatically answer
fax calls. Also, if your phone line is used for both fax and voice
calls, you can choose to answer calls manually and elect
to receive faxes on a call-by-call basis.
Note: Personal Fax for Windows supports one fax device at
a time. Other networked users cannot send or receive faxes
through your computer.
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2. Sending Faxes
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You can send a fax in any of three ways.
* You can fax an open document directly from its
program simply by selecting your fax printer as
your target printer. On the File menu of the program,
click Print (or Send), and the Fax Send Utility opens
to guide you through each step.
* You can use the Fax Send Utility (Start/Programs/Fax)
to quickly create and fax a message. Use this method
only when you do not need to include file attachments.
* You can send a fax from Exchange using special fax
addresses you define in your personal address book.
When you select a recipient whose address is a fax
address, the e-mail that you type becomes your fax.
Using Exchange, you can simultaneously send a
message to both fax and e-mail recipients. You can
also include file attachments within a message. A copy
of each fax you send is stored in the Sent folder, just as
e-mail messages are.
Regardless of the method you use to send your fax, you can
monitor a fax in progress and view details of recent faxes. When
you use Exchange to send a fax, you'll be automatically notified
by e-mail whether your fax transmission was or was not successful.
You can also archive copies of all outgoing faxes in a designated
folder on your hard disk.
Personal Fax for Windows provides several standard cover pages and
a handy cover-page editor you can use to create or modify your own.
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3. Receiving Faxes
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To view a received fax online, use the Fax Viewer
(Start/Programs/Fax). You can combine any of the following
methods to manage the faxes you receive.
* You can automatically route all incoming faxes to a folder on
your computer or on another networked computer.
* You can automatically print each fax upon arrival.
* You can automatically receive faxes as mail messages in your
Exchange Inbox.
* You can view the status of incoming faxes and terminate
calls.
* You can manually answer calls to distinguish fax and
voice calls.
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4. Setting Up Your Modem and Configuring Your Personal Fax
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First, install your fax modem in your computer according to the
manufacturer's instructions. Please see the release notes for
a list of supported modems.
Personal Fax for Windows adds a Fax icon to Control Panel
(Start/Settings/Control Panel) that opens the Fax Properties
dialog box. As an option, you can also display an icon on the
taskbar that you can use to view the Fax Properties dialog box
or Fax Monitor.
Next, use the Fax Properties dialog box to specify fax settings,
such as:
* Your name, fax number, and other personal information
you want to include on the cover pages of outgoing faxes.
* Paper size, image quality, and page orientation.
* The number of times you want the modem to redial after
an unsuccessful call attempt, and the interval between
redials.
* Whether to send the fax immediately or at another time,
such as during off-peak hours when usage and long-distance
phone rates are lower.
* The number of rings before a call is answered, and
how you want to handle incoming faxes.
* The cover page you want to use.
* The logging priority level for successful and unsuccessful
fax events. You can view fax events in the Event Viewer,
which you can find under Start/Programs/Administrator Tools.
* Fax monitoring options, and whether to answer
calls manually or automatically.
Finally, if you chose during setup to use Windows Messaging
to specify fax recipients and to send faxes via email, set the following
options in Microsoft Exchange for the Fax Mail Transport service.
* The fax printer to use to send Exchange messages.
* Whether to include a cover page with faxes sent from
Exchange, and the default cover page you want to use.
* The default message font for faxes sent by programs
that do not support rich-text formatting.
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5. Where Do I Go From Here?
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Setting up Personal Fax for Windows adds the following items to
your Start menu, in a new Fax group, under Programs.
* Cover Page Editor
* Fax Configuration
* Fax Viewer
* Fax Send Utility
* Help
* Problem Reporting Form
* Read Me First
* Release Notes
Setup also adds a Fax icon to Control Panel.
>>> To open the Fax Properties dialog box
1. Click Start, point to Settings,
and then click Control Panel.
2. Double-click Fax.
Note: You can also open the Fax Properties dialog box
by clicking Fax Configuration in Fax, which is on the Start
menu under Programs, or you can use the Fax Monitor
icon to open it, as described next.
You can use the Fax Monitor icon on the taskbar to view Fax
Monitor or to open the Fax Properties dialog box to the Monitor
tab. If you don't see the Fax Monitor icon on the taskbar, you
can add it.
>>> To add the Fax Monitor icon to the taskbar
1. Open the Fax Properties dialog box.
2. Click the Monitor tab.
3. Select the Display on TaskBar check box.
>>> To use the Fax Monitor icon to view Fax Monitor
> Click the icon.
>>> To use the Fax Monitor icon to open the Fax Properties
dialog box to the Monitor tab
> Right-click the icon.
If you chose to use Windows Messaging, Setup also adds the
Fax Mail Transport service in Exchange.
>>> To view the Fax Mail Transport properties
1. Click Start, point to Programs, and then
click Microsoft Exchange.
2. On the Tools menu, click Services.
3. On the Services tab, click Fax Mail Transport.
4. Click Properties.
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6. Getting Help
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Personal Fax for Windows gives you two ways to get help: a
complete online Help system and context-sensitive Help.
Online Help provides step-by-step guidance for faxing tasks.
>>> To open online Help
1. Click Start, and then click Help.
2. Click the Index tab.
3. Type:
fax procedures
4. Click Display.
Context-sensitive Help explains options in the Fax Properties
dialog box.
>>> To use context-sensitive Help while in the Fax Properties
dialog box
1. Click the ? button in the upper-right corner of the
dialog box.
2. Point to the item you want described and click.
Note: You can also right-click the item and then click
What's This?
