Exchange Server Scripting Agent Sample Script

Auto-Accept  (AUTOACCEPT.TXT)

This sample script gets installed in the Inbox Folder of a
Conference Room Mailbox or other Resource account. When a meeting
request is received, the script will look up the room's (mailbox)
free/busy time to see if it is available at the requested time. If
free, it will automatically book the meeting and send a meeting
accepted response. If busy, it will send a meeting declined
response.

To Install this Sample:

1.   Create a mailbox for a conference room or other resource you
     wish to use.

2.   IMPORTANT. Create a profile for the conference room mailbox
     and log into Outlook as the conference room mailbox. You must log
     in “as” the conference room account, because the script’s CDO
     session identity will be based on whoever saved the script last.
     If you are logged in as yourself – then the script will perform a
     free-busy lookup on YOUR schedule, instead of the conference
     room’s schedule.

3.   Make sure that Event Service is installed and running on your
     Exchange Server.

4.   Ensure that you have (at least temporarily) given the
     conference room mailbox permission to install scripts on this
     server. See the "Microsoft Exchange Server Getting Started Guide"
     for further information.

5.   Open the "AUTOACCEPT.TXT" file using Notepad. Select all of
     the text, and copy it to the clipboard.

6.   From Microsoft Outlook 8.03, select the Inbox folder of the
     conference room’s mailbox. Right-click on the folder, and choose
     Properties. Click the Agents tab.

7.   Create a new agent. Click the Edit button to edit its
     properties.

8.   Enable the checkboxes for the following events:
        [x] A new item is posted in this folder

9.   Click Edit Script. A blank script skeleton is shown.

10.  Select all of the text in the script. Paste the contents of
     the clipboard (AUTOACCEPT.TXT), replacing the previous script
     contents. Click OK and save the agent.
        

To Test this Sample:

Log in to Outlook as a regular user. Create a meeting or
appointment item on your calendar. Invite the conference room to
the meeting. When you click Send, the conference room’s Inbox will
receive the meeting request, fire the script, and either accept or
decline the meeting based on the room’s free/busy times.

Isssues:

If you leave an Outlook client logged into the conference room’s
mailbox, it may also be configured to automatically process
meeting requests. The Outlook client and the server script could
“compete” with each other and your requests may be unexpectedly declined.

Other ideas:

You can customize the text that the conference room will send out in
its responses, by modifying the lines of code that set the value for
"oMtgResp.Text".

To extend this script, consider adding support for processing
Meeting Cancelled Requests (CDOMeetingCancelled), to automatically
remove a cancelled meeting from the schedule.