Replying to the Sender and All Recipients
After reading a message, you can use the Reply to All button
on the toolbar to respond to the sender and all other recipients. A new copy of
the open message appears, containing the text of the original message, and is
preaddressed to the sender and all recipients. You can type your response within or
above the body of the sender's original message.
Addressing a Reply
- The original sender's name appears in the To box. Type the names of any additional recipients in the To or Cc boxes. Separate multiple names with semicolons (;).
- To add blind carbon copy recipients, type their names in the Bcc box. Bcc recipients receive a copy of the message, but their names do not appear in the list of recipients. Also, each Bcc recipient cannot see the names of other Bcc recipients. If no Bcc box is present and you want to add Bcc names, select Show Bcc in the Options tab. The Bcc box is optional.
- The Subject box contains the original Subject with RE in front of
it. This tells the recipient that the message contains a reply to their message.
Optionally, you can type a new subject.
- Compose a response to the message within or above the
original message text in the message body.
Message Body
-
Note
Outlook Web Access can match partial names typed in recipient boxes to
their corresponding e-mail aliases only if the partial name
is unique. For example, if the address list contains the aliases
john and johnny, and you entered john, the
name john is not completely matched, and the message
"Unresolved recipients found" is displayed. This is because both
john and johnny could be matched to john. To
send the message to john, insert an equal sign before
the name (=john). The equal sign forces Outlook Web Access
to choose the correct name.
Attaching a File
You can attach any type of file that is accessible from your computer or through your network.- Click the Attachments tab.
- In the Attachment box, type the path and file name.
or
Click Browse to search for file names.
- Click Add Attachment Now. Depending on your system's security settings, a Security Information dialog box may display, allowing you to continue or cancel the operation.
- The file name of the attachment appears in the list of attachments.
To remove an attachment, select the check box to the left
of the file name, and then click Delete
.
- Attachments are not copied when you reply to a message. Instead, a marker appears in place of the file. To include attachments, forward the message instead of replying to it.
- To exclude the original message text from your reply, delete the heading and text of the original message. This makes the message smaller and faster to send and receive.
Tips
Setting Message Importance
To advise recipients of the priority of a message, mark it as high or low importance. Messages not designated high or low have normal importance.- To set the message importance level, click the
Importance: High
or Importance: Low 
buttons on the toolbar.
Setting Message Options
Set message options in the Options tab.- To enable or disable the Cc box, select or clear the Show Cc check box.
- To enable or disable the Bcc box, select or clear the Show Bcc check box.
- To request a delivery receipt, select the Tell me when this message has been delivered check box.
- To request a read receipt, select the Tell me when this message has been read check box.
- By default, a copy of your message is saved in the Sent Items folder. If you do not want copies of your messages saved in this folder, clear the Save sent messages to: Sent Items check box.
Sending the Reply
After you complete your message, click the Send button
on the
toolbar.
After the message has been sent,
the New Message form closes, and you are returned to the
Mailbox Viewer. The message is copied to the Sent Items folder after being sent.
Saving the Message
You can save a message to send or complete later.- Open a new message form.
- Click the Save button
on the toolbar.