Working with Calendar

To open Calendar, click Calendar in the Outlook Bar.

Viewing Your Schedule

You can customize the Calendar View by clicking Daily or Weekly in the View box in the Calendar View.

To display today's date in the current view, click Today in the Date Picker Area.

To see all the items scheduled for the current week, choose Weekly in the View box.

To view or modify a calendar item, click it to display the property tabs. Calendar item tabs show detailed information about the item.

Calendar items set by someone else cannot be modified.

Interpreting Symbols

Appointment status can be identified by the symbols that appear on each item's title bar in the Calendar View:

Symbol Meaning

Recurring event or meeting

Private item, only viewable on the originator's computer

Meeting Request

Item with an attachment

Accepting a Meeting Request

In your mailbox, locate the message containing the meeting request from the list of messages in your user area.

Click the sender's name in the From column. The Read Message form is displayed.

Select from one of the following options:

Edit the response before sending to open a new message when you accept, tentatively accept, or decline the meeting request. Type a message to the meeting requestor, and then click Send.

Send the response now to automatically send a message to the meeting requestor when you accept, tentatively accept, or decline the meeting request.

Don't send a response to accept, tentatively accept, or decline the meeting request without sending a message to the meeting requestor.

Click either the Accept, Tentative, or Decline button above the message header.

Accept adds the meeting to your calendar.

Tentative adds the meeting to your calendar tentatively.

Decline does not add the meeting to your calendar.

Adding an Appointment to Your Schedule

In the Compose New box, choose Appointment.

In the Subject box, type a brief description of the appointment.

In the Location box, type the place where the appointment occurs.

In the Start Time and End Time boxes, type the time that the appointment starts and ends.

Type any comments in the Comment box, such as a list of necessary materials to take to the meeting.

Click Save.

Adding an Event to Your Schedule

In the Compose New box, choose Appointment.
In the Subject box, type a brief description of the event.

In the Location box, type the place where the event occurs.

Optionally, select the All Day Event box.

Type any comments in the Comment box, such as a list of necessary materials to take to the event.

Click Save.