Message Format Properties

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Message Format Properties

Use the settings in the Message Format property page to specify the format that Microsoft Exchange Server messages are converted to when they are retrieved by a POP3 client. These settings are based on the message format that the POP3 clients support when connecting to the server. The message content format and character set option can be configured for individual mailboxes, servers, and sites.

Note Messages sent by an Internet user are not converted. Instead they are retrieved by the POP3 client in the format that the message was composed in.

Getting to the Message Format property page

In the Administrator window, choose a site or server, and then choose Protocols.
Double-click POP3 (Mail) Site Defaults to configure site POP3 defaults, or POP3 (Mail) Settings to configure a server's POP3 settings.
Select the Message Format tab.

Enabling Rich Text Format

You can enable or disable support for rich text format. If rich text format is enabled, messages that are retrieved by the POP3 client contain Microsoft Exchange Server rich text format information as attachments to messages. POP3 clients, such as the Microsoft Internet Mail Provider, that understand rich text format use the information to display a rich text representation of the message. Rich text in messages retains character formatting, such as bold, color, and italic.

Select the Message Format tab.
Select the Use Microsoft Exchange rich-text format check box.

Specifying Message Format Options

When a user retrieves messages using POP3, you can specify how these messages are converted from the Microsoft Exchange Server format to various Internet mail formats.

Messaging Application Programming Interface (MAPI) clients such as Microsoft Outlook are capable of multilingual support, but they compose messages using Microsoft Windows code pages instead of Internet character sets. For most languages, there is a one-to-one correspondence between the character set and the code page. If this is the case, Microsoft Exchange Server automatically assigns the correct character set that corresponds to the code page that the message was composed in. However, if multiple character sets exist for the same code page, Microsoft Exchange Server uses the character setting specified in the Character set box in the Message Format property page. If the character set is not appropriate for the code page, a default character set is used. For example, suppose a message is received that uses Japanese code page 932. That code page can be mapped to one of several character sets including JIS, Shift-JIS, and EUC. If the Character set box is set to Shift-JIS, that character setting will be used. However, if the Character set box is set to US-ASCII, Microsoft Exchange Server will use the default character set for that code page, which is JIS.

Messages that are received from the Internet already have a character set specified or will have one assigned to it when the message is received by the Internet Mail Service.

Select the Message Format tab.
In the Message encoding box, select options for message format.
In the Character set box, select the default character set.

Option Description

MIME Text and attachments are encoded using MIME. If a MIME message is delivered to a non-MIME-aware client, the text and attachments may not be usable. This is the default.

Provide message body as plain text A plain text MIME body part is generated for the message. If Provide message body as HTML is also selected, Microsoft Exchange Server provides both Hypertext Markup Language (HTML) and plain text in a MIME multipart alternative message.

Provide message body as HTML A MIME body part in HTML is generated for the message. If Provide message body as plain text is also selected, Microsoft Exchange Server provides both HTML and plain text in a MIME multipart alternative message. HTML is an Internet standard that enables rich-text formatting such as bold, color, and italic to appear in messages. Clients such as Microsoft Internet Mail and News version 3.0, Netscape Navigator version 3.0, and Eudora Pro version 3.0 can read HTML.

UUENCODE Renders the message body as text with any attachments encoded by the uuencode method, which is commonly used in the UNIX operating system to encode 8-bit data transmitted on the Internet.

Use Binhex for Macintosh Renders the message body as text with any attachments encoded by the BinHex method, which is commonly used in the Macintosh operating system to encode 8-bit data transmitted on the Internet.

Character set Specifies the character set that is used when generating MIME and non-MIME messages that originate from Microsoft Exchange Server. The default character set varies according to the language installed on the server.

Option	Description
MIME	Text and attachments are encoded using MIME. If a MIME message is delivered to a non-MIME-aware client, the text and attachments may not be usable. This is the default.
Provide message body as plain text	A plain text MIME body part is generated for the message. If Provide message body as HTML is also selected, Microsoft Exchange Server provides both Hypertext Markup Language (HTML) and plain text in a MIME multipart alternative message.
Provide message body as HTML	A MIME body part in HTML is generated for the message. If Provide message body as plain text is also selected, Microsoft Exchange Server provides both HTML and plain text in a MIME multipart alternative message. HTML is an Internet standard that enables rich-text formatting such as bold, color, and italic to appear in messages. Clients such as Microsoft Internet Mail and News version 3.0, Netscape Navigator version 3.0, and Eudora Pro version 3.0 can read HTML.
UUENCODE	Renders the message body as text with any attachments encoded by the uuencode method, which is commonly used in the UNIX operating system to encode 8-bit data transmitted on the Internet.
Use Binhex for Macintosh	Renders the message body as text with any attachments encoded by the BinHex method, which is commonly used in the Macintosh operating system to encode 8-bit data transmitted on the Internet.
Character set	Specifies the character set that is used when generating MIME and non-MIME messages that originate from Microsoft Exchange Server. The default character set varies according to the language installed on the server.