Library Hire ver 1.1 ~~~~~~~~~~~~~~~~~~~~ Copyright (c) 1996 Douglas Marko Yobe ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ INTRODUCTION ~~~~~~~~~~~~ Library Hire is a rental management system for use mainly by organisations that rent out books, films, audio and video cassettes. Management reports available make it easier to delegate. INSTALLATION ~~~~~~~~~~~~ Operating System Configuration ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Config.Sys ~~~~~~~~~~ Your Config.Sys file must contain the statements: "Files = 255" and "Buffers = 15" Autoexec.Bat ~~~~~~~~~~~~ If you are going to run LibrHire from a directory other than the one you installed it on, modify you PATH statement so that it includes the directory you have installed LibrHire. System Requirements ~~~~~~~~~~~~~~~~~~~ IBM compatible computer with a 386 or better processor, minimum of 4MB RAM, 3 MB Hard Disk to install the software and another 8 MB Hard Disk for the Virtual Memory Manager (configurable) Monochrome, CGA, EGA, or VGA monitor DOS 3.3x, 4.01, 5.0 or 6.0 Specifications ~~~~~~~~~~~~~~ 65 000 stock items 65 000 stock categories 65 000 customers N.B. The amount of available memory may impose a lower limit. Running Library Hire ~~~~~~~~~~~~~~~~~~~~ Type LIBRHIRE to start program. Setting Up LibrHire ~~~~~~~~~~~~~~~~~~~ 1) Select Housekeeping Menu a) Enter Company Information b) Enter Hire Defaults 2) Select Files Menu a) Select Library Maintenance Menu i) Enter Category Details ii) Enter Stock Item Details b) Select Customer Maintenance Menu i) Enter Customer Details LIBRARY HIRE MENUS ~~~~~~~~~~~~~~~~~~ FILES MENU ~~~~~~~~~~ Customer Maintenance ~~~~~~~~~~~~~~~~~~~~ Customer Maintenance (Hot Key F6) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ To add new customers, simply type over the new customer code, press TAB to move to the NAME field and enter details. When the systems senses a new customer code, all the other fields will be blanked. To modify a customer's details, mouse click on the down arrow button on the customer code field, or press ALT and DOWN ARROW keys simultaneously. Typing the customer code will cause the list to scroll until you have the correct code highlighted. Press ENTER to complete and then TAB to move to the NAME field and modify, or TAB again to any other field you intend to modify. Complete your entries by TABbing to the ACCEPT button, or press ALT and A letters simultaneously, and then press ENTER. Subscription Renewals (Hot Key F8) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select customer code as mentioned above. Highlight the subscription renewal type by either TABbing or pressing the ALT and the highlighted renewal type key simultaneously. Complete your selection by pressing ALT and A keys, or TABbing to to the ACCEPT option, and then pressing ENTER. The system will highlight the option to Print the Receipt. Press ENTER to print, or TAB to any other option if you do not wish to print the Subscription Renewal Receipt. Library Maintenance ~~~~~~~~~~~~~~~~~~~ Stock Maintenance ~~~~~~~~~~~~~~~~~ Enter a new stock code by simply typing over an existing selection, and then TAB to the TITLE field. When the system senses a new code has been entered, the TITLE field and all other fields will be blanked. Enter all the other fields and then complete your selection by TABbing to the ACCEPT option to register, or highlight and press ENTER on any other option. Modifying an existing stock code by selecting it using the method mentioned above. Category Maintenance ~~~~~~~~~~~~~~~~~~~~ Enter a new category code by simply typing over the existing selection. TAB to the DESCRIPTION field to enter the description, then ACCEPT to record your changes. Modify an existing category's description by selecting it by clicking on the right arrow or pressing ALT and DOWN ARROW keys simultaneously, then type the category code. TAB to the DESCRIPTION field and enter the description. Exit ~~~~ Press hot keys ALT + F4 keys simultaneously from anywhere on the main menu, or ALT + X keys on the FILE MENU to exit. TRANSACTIONS MENU ~~~~~~~~~~~~~~~~~ Library Issues (Hot Key F3) ~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select customer code by entering the code or highlighting it as mentioned above. TAB or highlight the contract type. TAB to highlight the stock code item list. Select stock code by entering the code or highlighting using the method mentioned above. TAB to the DUE DATE field. If you want to assign a return date different to the default date supplied, use UP or DOWN arrow keys to scroll, click on the UP or DOWN arrow key, or enter the return date using the keyboard. TAB to ACCEPT option to register your entry. The system takes you back to the stock code item list for you to repeat the process for any additional stock items for this customer. When you have finished entering all the stock items for one customer, you can choose to Print The Issues Invoice. A customer and file copy invoice will be printed. Library Returns (Hot Key F4) ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Choose stock code of item being returned from the available list. If an item is overdue, the system sounds a warning bell and a warning message will be printed on the screen. TAB or select ACCEPT option by pressing ALT + A keys simultaneously and then enter. The system will go back to the stock item list for you to register any additional stock returns from this customer. When you have finished entering all stock returns for one customer, you can Print the Receipt. REPORTS ~~~~~~~ Top 20 Selling List ~~~~~~~~~~~~~~~~~~~ Select the range of the period you wish to print by entering the dates on the START and END fields. You may use the UP or DOWN arrow keys, or click on the UP or DOWN arrow keys to spin the values. Issues Invoice Audit Trail ~~~~~~~~~~~~~~~~~~~~~~~~~~ Select the range of the period you wish to print by entering the dates on the START and END fields. You may use the UP or DOWN arrow keys, or click on the UP or DOWN arrow keys to spin the values. Stock Returns Receipts Audit Trail ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select the range of the period you wish to print by entering the dates on the START and END fields. You may use the UP or DOWN arrow keys, or click on the UP or DOWN arrow keys to spin the values. Subscriptions Renewal Receipts Audit Trail ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select the range of the period you wish to print by entering the dates on the START and END fields. You may use the UP or DOWN arrow keys, or click on the UP or DOWN arrow keys to spin the values. Overdue Stock Returns Report ~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Select the range of the period you wish to print by entering the dates on the START and END fields. You may use the UP or DOWN arrow keys, or click on the UP or DOWN arrow keys to spin the values. HOUSEKEEPING ~~~~~~~~~~~~ Company Information ~~~~~~~~~~~~~~~~~~~ Enter details of your organisation. The company name will be printed on your reports, receipts and invoices. Hire Defaults ~~~~~~~~~~~~~ Enter the default hire values. The information you enter on this screen will be used by the system to process the various tasks.