Introduction WordPerfect 5.1 offers several new and improved features designed to make your work more efficient and less time-consuming. What follows is a brief description of some of these features, as well as a discussion on updating from WordPerfect 4.2 or 5.0. Features Equations With the new WordPerfect 5.1 Equation Editor, you can display and print mathematical equations by choosing from a palette of over 300 commonly-used symbols and commands. You can use a special split screen to preview your equation as you edit, and can enter symbols and characters through a unique user-defined keyboard. If your printer can print graphics, you can print every equation character graphically. Help By pressing Help (F3), you can display on-screen information about the WordPerfect feature you are currently using. Let's say that you access the Print menu; you're familiar with most of the choices, but there are some that you're not sure about. You want some immediate information without having to consult the reference manual. Pressing Help will display information on the Print feature. This context-sensitive help is available to you with most of the features in WordPerfect. Hyphenation WordPerfect now gives you two hyphenation dictionaries to assist you while creating a document. The standard internal hyphenation dictionary helps you with basic documents, while a powerful external dictionary makes tough assignments less time-consuming and more accurate. Justification To assist you in formatting a page to your specifications, WordPerfect 5.1 offers four types of justification. You can now align text on both margins, or choose to align text on your left or right margin only. Center Justification allows you to center text between your margins. If you'd like to center or flush right multiple lines of text, Justification makes the process easy. Keyboard Layout To see the key assignments for a chosen keyboard, WordPerfect 5.1 offers the Map option on the Setup: Keyboard Layout menu. The map gives a listing of most of the keys and the functions they perform. This feature is especially useful when you're thinking of reassigning keyboard operations. Labels WordPerfect 5.1 makes creating mailing labels easier and faster than ever before. Simply create a form listing information specific to the type of labels you want. With powerful new merging capabilities, WordPerfect will then print that information on your labels without having to change margins or define columns. Location of Files New options on the Location of Files menu let you specify the location of your graphic files, documents, and the Style library. Using these options, you can more efficiently organize your directories and have easy access to files when you need them. Long Document Names WordPerfect 5.1 will let you name your documents as you see fit, allowing up to 68 characters and/or spaces for a long document name. You can display your long document name on a List Files screen. Choose from regular keyboard characters or special characters created with the Compose feature. Macros With new WordPerfect advanced macro commands, you can use an almost unlimited number of named variables, as well as more than one arithmetic operator in an expression. {FOR} and {WHILE} loops have been added to give you more power in defining your expressions, and the {SYSTEM} command allows you to be aware of the current state of most WordPerfect variables. You also can now enter the Macro Editor with one simple keystroke sequence. Merge With the latest release of WordPerfect, merge commands can now be used inside headers and footers, footnotes and endnotes, and graphic boxes containing text. Merge codes are shown by name for quick and easy reference, and you have the choice of displaying or hiding these codes while you are doing normal text editing. Using a powerful new merge language, you can select information from specific fields to be merged. Outlines With the Outline Style feature in WordPerfect 5.1, you can go beyond simple numbering formats to create outlines in a series of styles to complement your tastes. After selecting the style for your outline, that style can be automatically inserted. When moving entries in your outline, WordPerfect 5.1 has the ability to move all the sub-entries as well. Page Numbering and Style In the new WordPerfect 5.1 Format: Page Number menu, you can select from three styles of page numbering (Arabic, uppercase Roman, and lowercase Roman). You also have the option of including text with your page number. Paper Size/Type If you've ever tried to print on a letterhead or an envelope and found it to be a frustrating experience, this is the feature for you. Paper Size/Type allows you to select from several pre-defined sizes of papers and forms. If you can't find what you need, simply enter the information about the size of paper or form on which you want to print. WordPerfect will automatically format your text so that it can be printed on your chosen form. Printing With the latest release of WordPerfect, you can select from several new printing options. You can now print document summaries as well as print selected pages of a document currently on the screen; if your printer can print graphics, you can print any of the 1500 characters in the WordPerfect character sets. Double-sided printing is now available for printers with that capability. To shorten printing time, WordPerfect lets you determine if multiple copies will be generated by WordPerfect, by your printer, or by your network. Pull-Down Menus/Mouse Support One of the most eagerly awaited WordPerfect 5.1 features is hereÄÄthe new WordPerfect is fully mouse-compatible, with a complete selection of pull-down menus provided for fast, easy selection. These menus contain the full complement of WordPerfect 5.1 features, and can be accessed with your keyboard or mouse. Mouse Support allows you to move your cursor, block text, and select features and menu options. Reveal Codes The Reveal Codes screen in WordPerfect 5.1 is adjustableÄÄyou can make it as large or as small as you like to allow you as much space as you want for your normal editing screen. Speller The WordPerfect Speller has been enhanced to check for capitalization errors, such as the capitalization of the first two letters in a word (e.g., THis). Spreadsheet Importing and Linking The power of a spreadsheet and convenience of WordPerfect join in this new feature to provide you with the best of both worlds. With Spreadsheet Importing and Linking you can bring information from several types of spreadsheets into a WordPerfect file; the spreadsheet performs your calculations, while WordPerfect provides the formatting necessary to create an impressive financial statement. With the linking capabilities, the information in your WordPerfect file can be automatically updated every time you make a change in your spreadsheet. Tables The WordPerfect 5.1 Table feature provides a quick and efficient way to format invoices, statistical forms, and any documents where you need to compile and organize tabular data. The information is formatted inside a table composed of graphic lines. You can perform math functions within each table, as well as importing spreadsheet information to create financial reports. Each table allows you up to 32 columns and 32,765 rows. Tabs In the past, tab stops have always been positioned relative to the edge of your paper. WordPerfect 5.1 gives you the option of setting tabs relative to the margins that you set, so that the tab settings will move as your margins are changed. If you're using columns, WordPerfect will set a tab stop for each column. Also, you can set hard tabs, which means that the tab will not change its type (e.g., Right, Center) regardless of the tab setting. Text Drivers WordPerfect now contains several text drivers. If your display card and monitor support extended text mode or a text font, WordPerfect may have a driver that lets you use those features. Units of Measure For features that require measurements, WordPerfect now converts fractions into decimals, and displays an additional digit to the right of the decimal point. WordPerfect Characters If your printer can print graphics, WordPerfect can create any of the over 1500 WordPerfect characters graphically. Compatibility The information in this section discusses how certain features or files that were found in WordPerfect versions 4.2 and 5.0 will function in WordPerfect 5.1. Documents WordPerfect 4.2 and 5.0 documents can be converted to WordPerfect 5.1 format. The simplest way to convert them is to retrieve them into WordPerfect 5.1 as you would a 5.1 document, then save them. Once saved in 5.1, the document is converted to 5.1 format. If you are converting a 4.2 document, there are a few codes such as Font/Pitch and Bin Number that do not easily convert since they have no equivalent in 5.1. If these codes are located in a document that you retrieve to 5.1, they are replaced by a comment. If you find that your converted 4.2 documents are filled with comments or you are unhappy with the appearance of a 4.2 document once it has been retrieved to WordPerfect 5.1, you may need to convert the document with a conversion resource file (.CRS). Information on this process is found in Document Conversion, 4.2 to 5.1 in the WordPerfect Reference Manual. If you are converting a 5.0 document, all codes should convert completely. There is, however, a chance that your documents may format somewhat differently than they did in 5.0. This could occur for a few reasons. In 5.0, automatic line height was based on what is called Font Cell Height (the actual size of the characters from ascender to descender). In 5.1, automatic line height is based on what is called Point Size (the actual size of the characters from ascender to descender plus the default leading for the font). This makes font sizes more consistent when WordPerfect needs to select automatic font changes from different typefaces. Another change involves leading. In WordPerfect 5.0, leading for proportionally-spaced fonts varied from .1 point to 10 points depending on the information in the .PRS file for each font. WordPerfect 5.1 standardizes leading for proportionally-spaced fonts at 2 points. For mono-spaced fonts, no additional leading is added. Similarly, the size of a space in a proportionally-spaced font for most printers in 5.1 has been standardized at 1/3 of the font point size. In 5.0, the value for the size of a space was calculated from the average character width of all characters defined in the proportional spacing table. All of these changes make your documents look better, make our product better, and help us conform to printing industry standards. As a result, however, some of your 5.1 documents may not format exactly as they did in 5.0. Fonts may be different, the number of lines that fit on a page may be changed, the space allotted to the space character may be adjusted, and you may need to re-hyphenate your document. If it is absolutely essential that your converted documents appear the same as they did in 5.0, you can try a few of the techniques described below. Fonts If WordPerfect 5.1 selected fonts for your size attributes (e.g., Small, Large) that are a different size than the fonts WordPerfect 5.0 selected, set the Size Attribute Ratio feature in WordPerfect 5.1 (Shift-F1,4,8,6) to the following ratios: Fine=55%, Small=73%, Large=127%, Very Large=182%, Extra Large=255%, and Super/Subscript=55%. If you are using a PostScript printer, the changes to the Size Attribute Ratio feature take effect immediately. If you are using a non-PostScript printer, you must make the changes to the Size Attribute Ratio feature prior to selecting your printer. If you have already selected your printer, use the Update option on the Print: Select Printer menu (Shift-F7,s,7) after making the Size Attribute Ratio changes. Leading and Number of Lines on a Page If the number of lines on a page of a document is different in WordPerfect 5.1 than it was for the same document in WordPerfect 5.0, you can use the Line Height option in WordPerfect 5.0 to set a Fixed Line Height at each Base Font or size attribute change in the document. To do so, you must start at the bottom of your document in WordPerfect 5.0, then scroll backward in your document until you reach a Size Attribute (e.g., Large, Small) or Base Font or size attribute code. When you reach the code, enter the Fixed Line Height for that font (Shift-F8,1,4,2,Enter) after the code. Repeat for each size attribute or base font change. When you reach the top of the document, enter another Fixed Line Height. After you enter a Fixed Line Height at the location of all the Size Attribute and Base Font codes as well as at the top of the document, you should save the document, then retrieve it into WordPerfect 5.1. The number of lines on the page should be the same as it was in WordPerfect 5.0. Word Spacing If spacing between words in a document is different in 5.1 than it was for the same document in 5.0, you can change the word spacing value at any location in your document with the 5.1 Word and Letter Spacing feature (Shift-F8,4,6,3). If a font is between 10pt and 14pt, change the Percent of Optimal setting for Word Spacing to a value between 124% and 130%. The value should be smaller for larger fonts and larger for smaller fonts (see Word and Letter Spacing in the WordPerfect Reference Manual). Leave the setting for Letter Spacing at Optimal. Graphic Images Any graphic images that you could use in WordPerfect 5.0 can be used in WordPerfect 5.1. WordPerfect 4.2 did not support graphics. Hyphenation/Language WordPerfect 5.0 speller (.LEX), thesaurus (.THS), and hyphenation exception dictionary files can be used in WordPerfect 5.1. The 5.0 hyphenation code module is not, however, compatible with 5.1, so if you want to hyphenate non-English text, you must order the hyphenation files for that language (see Speller, Dictionaries in the WordPerfect Reference Manual). WordPerfect 4.2 speller, thesaurus, and hyphenation files are not compatible with WordPerfect 5.0 Keyboards WordPerfect 5.0 keyboard layout files (.WPK) can be used in WordPerfect 5.1 as long as they are located in the 5.1 directory specified as the keyboard/macro directory (see Location of Files in Reference). There are new key assignments on the 5.1 Original keyboard layout, however, that will not affect 5.0 keyboard layouts used in 5.1. The only way to assign 5.1 Original keyboard layout assignments to your 5.0 keyboard layouts is to go into the Keyboard Layout: Edit menu in WordPerfect 5.1. In that menu, you must edit the 5.0 keyboard layouts by deleting the action and description for a key and exiting the menu. Doing so tells WordPerfect to use the 5.1 Original keyboard layout assignment for that key. For example, if you use the Original keyboard layout in 5.1 and you have a keyboard with an enhanced BIOS, Ctrl-Insert (Ins) will copy a block of text. If you are using a 5.0 keyboard layout, have a keyboard with an enhanced BIOS, and want Ctrl-Insert to copy a block of text, you must go into the 5.1 Keyboard Layout: Edit menu. Next, you must edit the 5.0 keyboard layout by deleting any action or description for Ctrl-Insert. Then you must exit the Keyboard Layout: Edit menu. If no assignment exists for a key on a 5.0 keyboard layout, you must use Create (Shift-F1,5,7,4) as if you were going to create an assignment for that key, delete the description and action for the key, then exit the Keyboard Layout: Edit menu. If Ctrl-Insert does not appear on the 5.0 keyboard layout in the example above, you must "create" the key, delete the action and description, then exit the menu. WordPerfect 4.2 did not have the keyboard layout feature. Macros Macros created in WordPerfect 4.2 should be run through the Macro Conversion Program if you want to use them in 5.1 (see Macros, Conversion Program in the WordPerfect Reference Manual). Macros created in WordPerfect 5.0 can be used in WordPerfect 5.1 without any conversion. If you use 5.0 macros in 5.1, remember that a macro records keystrokes. Thus, if a 5.1 menu is different than a 5.0 menu, the macro may select a different item than it did in 5.0. You can edit your macros in the Macro Editor. Printer Files WordPerfect 4.2 printer files cannot be converted to 5.1. You need to select your printer in WordPerfect 5.1. A WordPerfect 5.0 printer file (.PRS and .ALL) can be converted to a WordPerfect 5.1 printer file by retrieving the file into the WordPerfect 5.1 Printer Program, answering Yes to the "Convert ..." prompt, and saving the file. It can also be converted by going to a DOS prompt, changing to the directory where the WordPerfect 5.1 Printer Program is located, typing ptr/convert filename (where filename is the name of the file you want to convert), pressing Enter, and answering yes to the prompt. Important: We recommend against converting WordPerfect 5.0 printer files to WordPerfect 5.1, then using those files in 5.1. Several changes have been made to the 5.1 printing process which we feel improve our product. If you convert a 5.0 printer file to 5.1, some of those changes may not be in effect. We also suggest that you make a copy of the printer file before you convert it. .SET File A WordPerfect 5.0 .SET file can be used in WordPerfect 5.1 by copying that file into the directory where the 5.1 WP.EXE file is located. Unless you made extensive changes to your setup options in 5.0, however, you should probably just re-enter the same settings in WordPerfect 5.1. WordPerfect 4.2 did not have a .SET file. Soft Fonts If you installed third-party soft fonts (such as Bitstream Fontware) into a WordPerfect 5.0 .ALL file and want to use those fonts in WordPerfect 5.1, you can do so by converting the .ALL file to a WordPerfect 5.1 .ALL file, then selecting your printer from the converted .ALL file. Instructions for converting the .ALL file are found under Printer Files above. Styles WordPerfect 5.0 styles can be used in WordPerfect 5.1 without any conversion. WordPerfect 4.2 did not have styles. Tabs WordPerfect 4.2 and 5.0 tabs are converted to hard tabs in WordPerfect 5.1.